Objective:
To secure a virtual career in Administration, Business Development, & Customer Service in a reputed virtual organization, which appreciates professional approach and hard work, where I can utilize my knowledge, various skills & experience in contribution towards fulfilling the company’s growth objectives, develop my career and excel in the related field.
Experience:
Israel Bonds / Development Corporation for Israel
Administrative Assistant November 2023 – May 2024
Atlanta Jewish Times
Community Coordinator August 2022 - Present
Hotel Evolution
Executive Administrative Assistant to C-Suite Executives (CEO) February 2022 – February 2023
Marketing Director
XtremeHopp June 2018- December 2020
Publisher
Macaroni Kid Sandy Springs Dunwoody January 2013 - February 2021
Gregory Jasiota (Elance) January 2012 – September 2012
Local Representative and Regional Representative
Expert AuPair December 2011 – 2015
Personal Assistant
Nicole Elmes (Elance) November 2011 – Present
American Summit on Cardiometabolic Disease (Elance) September 2011
Patient Support Specialist
Dr. Kate Klemer July 2011-December 2011
Virtual Assistant Subcontractor
TAG June 2011 – Present
GCSCORP (Elance) June 2011 - July 2011
Virtual Assistant
Gina Britt August 2010 - August 2014
Uniquely Artistic January 2010 – January 2010
Virtual Assistant
SweetGrass Photography November 2009 – November 2010
Virtual Assistant
Mama Ducks October 2009 – October 2013
Coordinator
AuPair Care January 2007- December 2007
Recruiter
Barnes and Noble (Staffing company) May 2001 - November 2001
Project Manager
Contractors Resources / Netplex/ MyBizOffice.com December 1998 - January 2001
Education:
West Virginia University
BS Family Resources
Volunteer Positions:
Equipment / Software:
To secure a virtual career in Administration, Business Development, & Customer Service in a reputed virtual organization, which appreciates professional approach and hard work, where I can utilize my knowledge, various skills & experience in contribution towards fulfilling the company’s growth objectives, develop my career and excel in the related field.
Experience:
Israel Bonds / Development Corporation for Israel
Administrative Assistant November 2023 – May 2024
- Manage office correspondence, mail merges, and special projects.
- Provide administrative support to multiple sales representatives.
- Manage client database and internal systems.
- Process and code investments and payments.
- Assist with investor communication and meeting scheduling.
- Manage communication with major investors, board members, and prospects.
- Spearhead even registration and preparation of materials, including name badges, investment cards, seating, payments, and investment processing.
- Process invoices and check requests for accounts payable and billing.
- Coordinate speaker schedules, travel, and accommodations.
- Acted like Office Manager.
Atlanta Jewish Times
Community Coordinator August 2022 - Present
- Compiled and Posted Events Online and in Print.
- Managed Connector on Facebook, Instagram, and Twitter.
- Created two weekly email newsletters in Mailchimp.
- Managed Times and Connector on Facebook, Google, Instagram, LinkedIn, and Twitter.
- Created two weekly email newsletters in Mailchimp.
- Created three weekly Times, two weekly Connector, one Atlanta Jewish Blogger email newsletters in Mailchimp.
- Pulled a weekly Google Analytics report for the Connector and Times.
- Managed the Times and Connector homepage layout using WordPress extension Salamandra.
- Handled Subscription Circulation, Renewals, and Development.
- Created Subscription Specials.
- Compiled and Posted Events Online and in Print.
- Generated Excel Reports.
- Assisted in Community Engagement Projects.
- Targeted Families in Preschool, Day Care Settings.
- Created Coupons / Subscription Inserts for Stores, and Community Organizations.
- Built Relationships and Community Development with Public and Private Schools.
- Built Partnerships with Community Partners.
- Managed Office Supplies.
- Customer Service: Answering Calls, Greeting Visitors.
- Sold the Connector to businesses.
- Formatted stories from the newspaper for the WordPress website using graphics, videos, and other media provided.
- Lead on Community Projects
- Designed graphics and images using Canva.
- Trained Interns on subscription and advertisement sales
- American Jewish Press Association (AJPA) Simon Rockower Award 2022 Best Website (2nd Place)
Hotel Evolution
Executive Administrative Assistant to C-Suite Executives (CEO) February 2022 – February 2023
- Completed administrative tasks for the CEO – managing work and family calendar, iCloud/Google Drive
- Responsible for calendar management, which requires interaction with the CEO and other Senior Managers.
- Worked closely with CEO to organize/ plan trips rather personal or business-related.
- Practiced great communication skills, showing professionalism within and outside of the office.
- Assisted CEO with presentation preparation.
- Kept track and update all government forms including passports, and overseas passports/identification.
- Communication directly to the CEO and other business entities on the CEO's behalf.
- Maintained 100% confidentiality of all communication and documentation for business and personal.
- Assisted the CEO with credit applications while building relationships with vendors for hotel.
- Responsible for keeping signed documents, bank statements, and contracts using digital platform Drobox.
- Assisted the managing partners and other principals with scheduling calls and other appointments.
- Assisted HR manager in updating business matters such as renewing business licenses and other certifications for all owned Hilton and IHG brand hotels.
- Prepared and proofread documents.
- Stayed current with all Standard Operating Procedures of the company and office.
- Responded to requests for materials and other needs regarding CEO and meeting other Executive Manager needs.
- Worked with HR with hiring, screening, and managing workload.
- Comprehensive Office Management – extensive filing system.
- Supported accounting by the reconciliation of invoices, payroll, spreadsheets, Hotel Evolution property, bank statements, taxes, and other propriety information.
- Answered phone calls and kept track of mail (Department of Labor, Department of Revenue, IRS).
- Collaborated with internal and external teams to help develop and implement company strategies.
- Served as Project Manager on cross- functional projects.
- Developed and implemented procedures or systems to organize departmental operations.
- Acted like a Personal Assistant.
Marketing Director
XtremeHopp June 2018- December 2020
- Created and maintained social media.
- Communicated with Community Organizations.
- Formed Graphic Designs.
- Maintained Constant Contact.
- Communicated with guests and listened to their feedback.
- Acted as Shift Lead.
- Key Holder.
Publisher
Macaroni Kid Sandy Springs Dunwoody January 2013 - February 2021
- Maintained an Online Blog Weekly, including Activities.
- Communication with Media, including Public Relation Firms.
- Communication with Vendors for the Purpose of Advertisements in Newsletter.
- Generated Weekly Contests and Communication with Vendors.
- Communication with Subscribers through Social Media and Blog.
- Grew Subscribers more than 70% in 6 Months.
- Negotiated and Created Contracts with Vendors.
- Reviewed Hotels, Products, Restaurants, and Venues.
- Interviewed Celebrities.
- Managed Facebook, Twitter, Pinterest, and Instagram
- Created Website: Sandy Springs Dunwoody Macaroni Kid Media Kit.
Gregory Jasiota (Elance) January 2012 – September 2012
- Finalized Travel arrangements.
- Researched Gym and Yoga Memberships.
- Researched a Cleaning Company.
- Online Shopping.
- Set up Reoccurring Grocery Deliveries.
- Researched Personal Chefs.
Local Representative and Regional Representative
Expert AuPair December 2011 – 2015
- Met with the A uPair once Arrival to the Home and Oriented her to the Program.
- Created and Facilitated Meetings between the Au Pairs in the Area.
- Acted as a Mediator between Au Pairs and Host Families when Conflict Arose.
- Created Document on how to be a Better AuPair.
- Posted Advertisements, Interviewed, Checked References, Hired, Trained, and Terminated Local Representatives.
- Managed over Thirty – Five Local Representatives.
- Maintained Accounts Payable Document for Payroll.
- Acted as a Liaison between Host Families, Au Pairs, and Central Office including Issue Resolution.
- Maintaining Quarterly contact with each Au Pair and Family on the Program,
- Interviewed Au Pairs over Skype.
- Attended Training session with Au Pairs.
- Maintained Database of Current Local Representatives.
- Assisted in Marketing of Expert Au Pair.
Personal Assistant
Nicole Elmes (Elance) November 2011 – Present
- Used Online Calendar to Schedule Appointments.
- Researched Recipes, Created Menus, and Generated Shopping Lists.
- Created Document with Multiple Coupon Sites.
- Designed Multiple Holiday Cards, Birth Announcements.
- Hand Wrote Personal Messages on Holiday Cards, Birth Announcements..
- Labeled, and Mailed Holiday Cards, Birth Announcements..
- Researched Car Seats.
- Updated Linkedin Profile.
- Researched ways for client's Junior League to donate items to various charities.
- Researched best mode of transportation from Hotel to airport and Arranged travel arrangements. Made international dinner reservations.
- Researched Schools in the LosAngeles area. Compared Test Scores, School Rankings, Student Teacher Ratio,etc. Determined based on test scores, parent reviews what school (s) were to be considered.
- Reminded Colleagues regarding Commitments.
- Created Document with all Emergency Contact Information.
- Researched 529 College Plans
- Set up Diaper Delivery.
- Set up Gymnastics Classes.
American Summit on Cardiometabolic Disease (Elance) September 2011
- Contacted over 100 Medical Facilities by Phone, E-mail, and Fax about Upcoming Conference.
Patient Support Specialist
Dr. Kate Klemer July 2011-December 2011
- Verified Insurance for Patients.
- Scheduled Patients through Online Server.
- Acted as Receptionist.
- Cleaned up Database of Patients.
- Organized E-mail.
- Sent out E-mail Campaign.
- Posted Articles on Twitter, Facebook, Linkedin, HootSuite, and Google +.
Virtual Assistant Subcontractor
TAG June 2011 – Present
- Researched Short Term housing.
- Applied for Teaching Jobs.
- Created PDF Files.
- Reminded over 100 Clients by Phone about an Event.
- Researched Best Price for Travel and Entertainment.
- Made Travel Arrangements.
- Confirmed and Checked in Flight Arrangements.
- Scheduled Appointments for a Doctor.
- Verified Health Insurance.
- Updating Social Media via HootSuite.
- Acted as a Patient Support Specialist.
- Cold Called about Client’s Services.
GCSCORP (Elance) June 2011 - July 2011
- Created an Excel Spreadsheet with Links to Real Estate.
- Researched Housing.
- Researched how to Negotiate Rent. and Compiled a Word document.
Virtual Assistant
Gina Britt August 2010 - August 2014
- Set up a Database including Contact Information of Vendors.
- Managed Email with Potential Vendors as well as Current Vendors.
- Sent out E-mail Campaign.
- Marketed and Obtained New Vendors.
- Created and Updated Documents, including Contract, Frequently Asked Questions, and Letterhead.
- Contacted Vendors via Phone.
- Created Accounts Receivable Spreadsheet.
- Created Invoices Document.
- Created Website Gina Britt's Flowertown Festival.
- Created Business Cards.
- Personal Shopper.
Uniquely Artistic January 2010 – January 2010
- Responsible for Accounts Payable / Accounts Receivable.
Virtual Assistant
SweetGrass Photography November 2009 – November 2010
- Assisted on Web Development: Sweet Grass Graphics, Pink Charleston 2011, Love Our Women, Free Cancer Photography, and Chromosome 17.
- Co-Manage FaceBook Pages.
- Transcribed Interviews for BackStreet Havoc.
Virtual Assistant
Mama Ducks October 2009 – October 2013
Coordinator
AuPair Care January 2007- December 2007
- Interviewed Potential Host Families to Determine if they were the Right Fit for an AuPair.
- Met with the Au Pair once Arrival to the Home and Oriented her to the Program.
- Created and Facilitated meetings between the AuPairs in the Area.
- Acted as a Mediator between AuPairs and Host Families when Conflict Arose.
- Marketed AuPair Care in Different Local Medias.
Recruiter
Barnes and Noble (Staffing company) May 2001 - November 2001
- Administered Test to Potential Customer Service Representatives.
- Interviewed Possible Candidates for Customer Service Position.
Project Manager
Contractors Resources / Netplex/ MyBizOffice.com December 1998 - January 2001
- Ran Payroll for over Fifty Information Consultants who Primarily Worked for Morgan Stanley. Included: Taxes, 401K, and Health Benefits.
- Created and Maintained an Account Receivable for Morgan Stanley in the Outwards of $500,000.
- Maintained a Spreadsheet of Consultant’s Expenses.
Education:
West Virginia University
BS Family Resources
Volunteer Positions:
- Assistant Girl Scout Leader 2010 - 2014
- Cookie Mom 2013
- MOMS Club of Alpharetta , GA – Membership Vice President. 2010, 2011. Created Website: MOMS Club Alpharetta NE.
- MOMS Club of Summerville, SC – President, Membership Vice President. 2005, 2006.
- Room Mom for child’s classroom, 2011
- Team Mom Cheerleading, 2011
- PTA Box Top Coordinator, 2012-2014
- MS Office 2010
- Social Media
Equipment / Software:
- MS Office
- Google Workspace
- Social Media
- Hootsuite / Facebook Business Suite
- MailChimp / Constant Contact
- Canva
- Magazine Manager (Atlanta Jewish Times Internal System)
- Adobe Pro
- CRM
- Administrative
- Dropbox
- OneDrive
- Basecamp
- Aliba
- Computershare
- Logistical Planning
- IBIS (Development Corporation for Israel’s Internal System)
- Multitasking
- Report Generating
- Concur
- Team Building
- Event Management
- Crisis Management
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